There are many reasons for poor productivity in the workplace, and one of them is inefficient technology, especially for businesses with a mobile environment. By the year 2020, it is predicted that there will be approximately 105 million mobile workers in the U.S1. That’s more than 60 percent of the workforce.
Whether you have a few employees or hundreds, the tools they use have a huge impact on mobile office productivity. Fortunately for small and medium size businesses (SMBs), they have access to the same caliber of cloud-based tech tools as the biggest enterprises. And with a variety of packages available based on business needs, you never have to pay for more than what you use.
SMBs are embracing tools like G Suite for the flexibility and mobile productivity boost they provide, especially for teams that are dispersed or highly mobile. Because it is a cloud-based business app, G Suite allows employees to connect and collaborate in real time and on the move by storing, sharing, and editing documents to work more effectively. G Suite also gives employees all they need to do their best work, together in one package that works seamlessly from a computer, phone or tablet. In fact, businesses that currently use G Suite report efficiency gains on average of 21 days per employee2.
Here are a few of the benefits SMBs can gain through G Suite to increase productivity of mobile employees and foster a culture of collaboration.
Increased Mobile office productivity
A mobile-friendly workplace is a proven productivity-booster. With G Suite, SMBs could potentially manage their entire business from any location, with almost any device. It’s that capable.
Providing real-time connectivity between employees and customers, SMBs can benefit from more efficient use of time, improved customer service, and higher mobile office productivity. Remote employees can use G Suite to access product information, schedule appointments, deliver sales quotes, and check inventory levels via the office network. The resulting quicker feedback drives faster decisions.
Its many advantages include a modest initial investment and its scalability. It is also the preferred software for younger employees, especially those moving from college to the workforce.
Cost Saving Scalability
Businesses that use G Suite report a 331 percent ROI2. Because it resides in the cloud, SMBs can easily scale G Suite services up and down as needed and extend them to employees wherever they are working. By simply launching a web browser from their mobile devices, employees can access everything G Suite has to offer.
As important as meetings are to running your business, they can also be a drain on productivity. G Suite can help by making it possible to reduce the number of in-person meetings and replace them with impromptu chats or videoconferences with Hangouts Meet. This feature saves time and money and can create more engaging interactions, especially among employees who might be hesitant to speak up in a face to face meeting.
Hangouts is an efficient and easy to use G Suite tool for frequent discussions where SMB employees can communicate with each other or vendors and customers quickly and without needing an in-person meeting. They can be anywhere, even across the world, and join in the virtual setting in which they can share audio, video, and screens. Employees can also create chat rooms and invite others to collaborate on documents and other work.
A popular feature is the availability to turn meetings with customers or peers into a group videoconference from any camera-enabled computer or device, encouraging team collaboration and a more effective and timely response to customer inquiries.
Enhanced Mobile collaboration
There is no shortage of mobile collaboration apps. But where most fall short is the lack of integration across the other tools an SMB might use. A tool like G Suite – which integrates seamlessly with other business apps such as Salesforce, Microsoft, and SAP – allows an all-in-one package of software tools in one place, where all your employees can access them, regardless of device or location.
According to Forrester, Internal collaboration is 20% faster when teams co-edit documents using G Suite.
With G Suite, everything is stored in Google Drive – in the cloud – so all employees have secure access to information they need, anywhere, without having to send documents back and forth through email or store multiple copies of the same document in multiple locations. Files are automatically saved and stored, so employees always see the latest version.
Other G Suite benefits include:
- Shared file storage, eliminating the need to synchronize data and files
- Online meeting tools including audio, video, instant messaging, and chat capabilities
- Single sign-on across many different cloud applications
- Accessibility from employees’ preferred work devices and interchangeability, enabling easy moves between a smartphone and tablet or desktop
The cloud advantage for SMBs is rapid adaptation and innovation and never having to worry about upgrading your business software. All the built-in artificial intelligence and security also reside in the cloud, making everything easy to set up and manage.
G Suite Reduced the risk of a data breach by over 95 percent according to a Forrester model organization report.
The network behind these mobile office productivity tools is just as important as the tools themselves. A mobile workforce demands advanced security measures and a secure network. A network with features that protect data and devices, such as two-step verification and single signon. Also important are mobile management capabilities that keep data safe despite employee turnover or a lost device.
An approach to device management that supports both company-owned and employee-owned assets can help ensure company data says safe regardless of the ownership of the device.
2The Forrester 2019 Total Economic Impact of Google G Suite